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Planning and Performance Administrator
Cwmbran, Torfaen
Salary: Up to £9.09 per hour
Job Type: Temporary
Start Date:
Job Reference: 205110
Added: 09 Oct 2019
Job Description

Planning and Performance Administrator

Cwmbran

Contract type: Temporary, 2-3 months

Working hours: Part-time, 3-4 days

Hourly rate: £9.09 ph

Acorn is recruiting for a Planning and Performance Administrator to join our client based in Cwmbran on a temporary part-time basis initially, for a duration of 2-3 months.

The role will suit a candidate with a proven background of supporting a team with administrative and secretarial duties and must have experience of minute taking and managing arrangements for meetings.

Key duties will include:

  • Providing secretarial and administrative support to the Planning and Performance team, operating efficiently and effectively in day to day activities.
  • Managing a busy workload, planning work in advance to ensure deadlines are met, managing competing priorities.
  • Undertake administrative support, including typing documents, arranging venues for meetings and events, organising diaries, arranging meetings, taking minutes, producing and distributing meeting papers.
  • Managing electronic databases such as spreadsheets, outlook diaries etc.
  • Setting up meeting rooms including floor plans, refreshments, electronic equipment.
  • Preparing and distributing agenda and meeting papers, taking minutes of meetings and transcribing them into formal minutes or action notes.
  • Collating and preparing papers to ensure the senior team are fully prepared for meetings.
  • Dealing with a range of enquiries and establishing good working relationships with internal and external contacts.
  • Developing, maintaining and reviewing efficient organisation systems such as electronic and general filing.
  • Managing team correspondence and action correspondence on behalf of the team.
  • Monitoring communications and ensuring a suitable response is provided.
  • Supporting the timely and accurate production of complex reports which will require the use of Microsoft Word, Excel, PowerPoint and other IT packages.
  • Acting as a contact for incoming telephone calls.

Skills required:

· IT literate.

· Able to manage a varied and busy workload.

· Able to communicate at all levels.

· Highly organised.

· Literacy and numeracy.

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